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PwC is your opportunity of a lifetime. As one of the world’s leading professional service networks with 26 offices across Canada, your skills, talents and knowledge will flourish. You’ll be inspired by the engaging work you do, the diverse people on your team, and the clients we serve – from world-renowned brands to innovative start-ups. As a team member, you’ll be learning and your insights will be embraced in an environment that values leadership and excellence.
Our Internal Firm Services:
Our Internal Firms Services are professionals who provide strategic advice to our business leaders. This empowers our business and helps us work collaboratively on strategies, solutions and programs that support the firm.
The Opportunity: Executive Assistant (1 year maternity leave replacement)
PricewaterhouseCoopers LLP is currently seeking an energetic, results oriented Administrative professional to join our team.
Summary of the role
Based within the Atlantic office, the Partner/Manager Assistant is responsible for supporting the day-to-day business activities of a group of partners and managers.
Critical attributes of this position include: a positive, proactive “can do” attitude and excellent interpersonal and communication skills. Your attention to detail, discretion in handling confidential information and your ability to prioritize and adapt to changing demands and deadlines, will be essential to your success.
Primary Responsibilities
Calendar Management - monitor and/or manage the partner’s diary using Lotus Notes. This may include responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics (reserving space, arranging for audio visual equipment and catering), and the preparation of supporting material.
E-Mail Management - monitor and/or manage e-mail on behalf of the partner(s). This may include responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the partner – completed on a timely basis.
As a partner/manager assistant, your duties may also include the following:
• Work process management – review of upcoming deadlines and work requirements with the partners and managers; and manages the flow of work to the partner/manager (such as: documents for review/signature)
• Administrative -
- Maintain client, contact and opportunities information in our Client Relationship Management (“CRM”) tool
- Book travel (both domestic and international) using American Express travel or the firm’s preferred travel provider
- Prepare and submit time reports on a daily basis
- Prepare and submit expense reports on a timely basis
- Provide telephone coverage for assigned partners/managers. This may include: answering incoming calls and checking voicemail and setting up conference calls
- Attend meetings; record and distribute meeting minutes and follow-up on action items
- Organize logistics and material for internal/external events, boards/committees or training sessions on behalf of the partners/managers
- Other general administrative duties (faxing, photocopying, filing)
• Document production – this may include: formatting and editing proposals, reports, financial statements, correspondence (standard and non-standard), spreadsheets and presentations using Word, PowerPoint, Excel or other software as required. This may also involve coordinating with other departments to ensure the timely production of documents
• Provide back-up Switchboard relief, as required
Other administrative duties that will enhance the effectiveness of your partners and managers
Career Profile
Successful candidates should demonstrate the following competencies:
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
• Excellent judgement and strong problem solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• Exceptional organizational skills and ability to prioritize multiple responsibilities
• Effective listening skills
• Excellent oral and written communication
• Excellent technical skills in MS Office (Word, Excel, PowerPoint); confidence in ability to work in a highly technical and ever changing work environment
• Solid understanding of financial principles as they relate to billing and collection of fees
Experience
This role is best suited to an individual who has a minimum of 5 or more years of experience as an administrative assistant supporting multiple staff at a senior level. Previous experience working in a corporate environment is an asset.
Education
High school diploma required. A post-secondary education is an asset.
Bilingualism is an asset.
Other Information
• Preferred working hours: 8:30 a.m. to 5:00 p.m.
• Flexibility to work overtime when required
Why Work for PwC
Our employees make an impact with their dedication to client service, creativity, and high performance. Whatever your passion is, the opportunities available to you at PwC will help you realize your career aspirations.
PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to ethnicity, colour, religion, sex, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.
Apply for our opportunities today. This is a place that will inspire you to be at your best each and every day. Your application today is tomorrow’s opportunity.
PwC: the Opportunity of a Lifetime
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